Technology can fail at any time during a presentation, so it’s important to be armed and ready when it does. Here is a checklist of tips and tools to help you become efficient and prepared for all occasions.
Prior to Presentation
- Text or email handouts to attendees 24-72 hours prior to a presentation. In addition to establishing a rapport with the initial contact, you’re reducing printing costs and the amount of inventory you have to carry.
- Speak to the meeting coordinator to confirm that your presentation room will be set up. Inquire about seating accommodations, audio-video equipment, and Wi-Fi connectivity.
- Print screenshots of your presentation just in case technology fails.
- Store your presentation, handouts, and all other documents on USB drives and back them up on cloud storage.
- Download your preferred presentation app on your tablet or mobile device and then upload your presentation.
- When traveling, prepare a three-ring binder for travel and hotel information as well as documents, contracts, and contact information.
What to Bring
EquipmentAlways assume you’re going to need your equipment.
- Projector. Bring your own projector in case the one at the venue is not compatible with your laptop or stops working.
- Your laptop, tablet, and mobile device
- Presentation pointer and batteries
- Two lavalier microphones—one long and one short
- Audio recorder. Record your presentation to create e-Books, blog posts, and other content to supplement your topic.
Always make sure your equipment works.
- Cables, connectors, and adaptors for Mac, laptop and mobile devices
- HDMI cord to connect laptop and mobile devices to projectors and TVs
- VGA cable or adaptor to connect older computers to older projectors
- Ethernet converter to access the internet using cables
- Wall and car chargers for devices
- Two-prong extension cord with additional 3-prong ground adaptors
- Three-prong surge protector
- Camcorder, tablet, or mobile device
- Tripod
- Selfie stick and mini tripod
- Double camera mount tripod bracket to connect two recording devices simultaneously
- Lighting kit to ensure you have sufficient light when recording
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Marcie Hill belongs to MJM Speakers’ Circle in Chicago, Illinois. She is a writer, blogger, and author. Learn more about Marcie at marciewrites.com.
